EMERGENCY PROCEDURES

Bomb Threat Procedures

1. Remain calm.
2. Obtain information from the caller while simultaneously completing the attached forms and utilizing the BOMB THREAT CHECKLIST.
3. Pay attention and make notations of any unusual background noise that may give some indication of the origin of the call.
4. Try to identify the caller’s number, either by using the caller ID screen on the phone or the *69 feature where applicable. Write down the number of the caller.
5. The person who received the call notifies security.
6. Security calls 911.
7. Security notifies the Emergency Supervisor.
8. The Emergency Supervisor initiates STANDARDS FOR EVACUATION.
   
   1. Minimize use of two-way radios (cell phones are okay to use).
   2. All buildings are evacuated if a specific building was not identified.
   3. The building designated is evacuated if the specific building was identified.
9. Police assume incident command and directs building search or implements other appropriate measures.
10. Police determine when and if buildings are safe for occupation.
    
    1. Sample Speech:
       "A reasonable search of the building has been made. If you feel comfortable to return to the building at this time you can, if you do not feel comfortable you can leave the campus at this time."
11. President determines the status of College operations.
12. Incident debriefing occurs with all involved parties.

Bomb Threat Checklist

REMAIN CALM KEEP PERSON TALKING AND NOTE THE CONVERSATION

Date & Time call received:

Exact words used by caller:

Questions to ask the caller:
1. When is the bomb going to explode?
2. Where is it right now?
3. What does it look like?
4. What kind of bomb is it?
5. What will cause it to explode?
6. Did you place the bomb? Why?
7. What is your address?
8. What is your name?

Type of Person:
□ Male □ Female □ Young □ Middle-Aged □ Elderly

□ Accent □ Speech Impediments □ Tone of Voice □ Sober

Is voice familiar? Sounds like:

Caller’s Voice:

□ Calm □ Nasal □ Angry □ Stutter □ Excited □ Lisp
□ Slow □ Raspy □ Rapid □ Deep □ Soft □ Ragged
□ Loud □ Laughter □ Crying □ Normal □ Disguised □ Distinct
□ Deep Breathing □ Clearing Throat

Is voice familiar? Sounds like:

□ Street Noise □ Factory Noise □ Crockery □ Animal Noises
□ Voices □ Clear □ PA System □ Static
□ Music □ Local □ Motor □ Long Distance
□ House Noise □ Office Noise □ Machinery Other

Threat Language:

□ Well-Spoken □ Incoherent □ Foul □ Taped □ Irrational

□ Message read by threat maker

Call for Medical Assistance

Computer System Failure

1. Call the Information Technology Office Hot Line at: 973-300-2333 during regular business hours.
2. If technology problems occur after regular business hours, notify the Security Desk at 973-300-2222.
3. The Security Desk informs the Emergency Supervisor of technology problem.
4. The Supervisor will notify the proper personnel from the list below:
   1. Network Services, Distinctive Voice and Data,
      Office: 973-812-9131 ext. 1004 Direct: 551-580-2906
   2. Chief Information Officer, Office: 973-300-2344
5. Information Technology discerns scope of problem and communicates with Emergency Supervisor.
   
   1. The Chief Information Officer initiates back-up methods for conducting business and services pending time and scope of outage.
6. Information Technology coordinates with the Emergency Supervisor on any communications to the college community.
7. Emergency Supervisor utilizes the Building Captains and/or Security to inform affected personnel of the status of the situation.
8. Incident debriefing occurs with all involved parties.

Criminal Trespass

1. Notify Campus Safety and Security of the presence of an unwelcome individual who is trespassing or is in violation of a court order by calling 973-300-2222.
2. Campus Safety and Security will inform the Emergency Management Supervisor. If the Emergency Supervisor is unavailable, dial 911 and report the event.
3. The Emergency Management Supervisor will determine the course of action to be taken.
4. Involved personnel follow POST EVENT PLANNING policy of the Emergency Operations Plan as appropriate.

Dangerous Animals on Campus

1. DO NOT APPROACH the animal.
2. Notify Security by calling 973-300-2222.
   
   1. Advise Security of the animal’s location and, if applicable, its direction of movement
3. Security will respond and actively monitor the animal’s location and movements from a safe distance.
4. In the event that the animal moves into close proximity of populated areas on campus, students and staff will be directed to shelter within the nearest buildings and/or vehicles until the threat has passed.

Law Enforcement will contact the appropriate Animal Control Agency in the event that a person(s) is bitten by the animal or the dangerous animal is aggressive and/ or poses a threat to the Campus community.

Disorderly Conduct

1. Notify Campus Safety and Security by calling 973-300-2222.
   1. Provide as much information as possible about the incident to help determine the appropriate response.
2. Campus Safety and Security will notify the Emergency Management Supervisor.
3. The Emergency Management Supervisor determines the appropriate action to include law enforcement intervention, if deemed necessary.
4. If a student is involved, the Associate Dean of Athletics and Student Discipline will be notified immediately.
5. Involved personnel follow POST EVENT PLANNING policy of the Emergency Operations Plan as appropriate.

Earthquake

1. Obtain information from TV, radio, web, or other form of communication.
2. Notify Campus Safety and Security
   -Campus Safety and Security calls the Emergency Supervisor
3. The College receives information from the appropriate emergency office.
4. Campus Operations shuts down water, electric, and gas mains as needed .
5. If SEISMIC ACTIVITY IS ABOVE MAGNITUDE 6, the earthquake will be felt and
   there is potential of structural failure.
6. The Director of Facilities shall have the building Inspector and/or structural engineer
   assess structural damage.
7. The Emergency Management Supervisor or Campus Safety and Security evacuates appropriate buildings
8. Campus Safety and Security assists with the evacuation.
   
   • Campus Safety and Security directs people to designated areas.
   • Campus Safety and Security prevents entry or reentry of individuals.
   • Faculty and supervisors or Fire Department assist disabled individuals to designated stairwells.
   • Campus Safety and Security reports the location of disabled individuals to the Emergency Supervisor.
   • Supervisor, Campus Safety and Security, or Fire Department arranges for the evacuation of disabled individuals.
9. The Emergency Supervisor alerts the Office of Emergency Management.
   • College First Response Team reports to designated Command Post.
   • College First Response Team advises President or designee of present status.
10. Office of Emergency Management informs evacuees of status.
    • Manager of Campus Safety and Security will advise what is to be used as a temporary shelter in the event of inclement weather once it is cleared for reentry.
11. Local authorities will determine buildings are safe for return.
12. First Response Team debriefs incident.

Explosion

1. Call Security: 973-300-2222
   • Security will notify the Emergency Management Supervisor
2. Pull the nearest fire alarm, if not already pulled, and call 911.
3. Security evacuates appropriate building.
4. Campus Facilities assists in locating the explosion and cordons the area using marker tape.
5. Emergency Management Supervisor calls the Emergency Management Team.
6. Security assists with the evacuation.
   • Security directs people to designated areas.
   • Security prevents entry or reentry of individuals.
   • Faculty and supervisors assist disabled individuals to designated stairwells.The
   • Emergency Supervisor or Security report location of disabled to police or fire department.
   • Fire Department arranges for the evacuation of disabled individuals.
7. Emergency Management Team Reports to Command Post.
8. Emergency Management Team reports to President or designee on status for determining closing College.
9. Emergency Management Supervisor will determine what building is to be used as temporary shelter in the event of inclement weather once it is cleared for reentry.
10. Fire Marshall determines if buildings are safe for return.
11. Emergency Management Team debriefs incident.

Evacuation

Standard actions have been established that will assist the college community in the event of an emergency involving the evacuation of a building(s).

Faculty members are to take attendance at the start of every class session. If the building is evacuated for any reason the faculty member is to instruct the class to take their coats and car keys. They are to leave the building in a calm orderly way using the staircases and NOT THE ELEVATORS.

They are to gather in the assigned gathering place where they are to repeat the attendance taking procedure to determine that everyone has been safely evacuated. If individuals are left behind or missing and suspected to be in the building that fact must be conveyed to the Emergency Management Supervisor immediately. The faculty member is to act as the liaison between emergency personnel and the students. He/she is to stay with the class until instructed to either leave the premises or to reenter the building.

EVACUATION PROTOCOL

1. Upon the direction of the Emergency Management Supervisor , evacuation procedures will take place in the appropriate building(s) with assistance from Campus Safety and Security.

   1. Security will direct people to a pre-designated gathering area based on the following chart or on the direction of the Emergency Supervisor.

   2. Security will prevent the entry or re-entry into the building by any unauthorized individual.

   3. College Personnel will assist accessibility-impaired individuals who are located on the ground floor out of the building. Assistance will be given to disabled persons who are located on floors above grade by to the designated areas of rescue assistance as listed below.

   4. Security reports location of accessibility-impaired individuals to the Emergency Supervisor.

   5. The Emergency Management Supervisor arranges for the evacuation of accessibility-impaired individuals by informing Emergency Services of their location.

   6. Emergency Services personnel evacuate accessibility-impaired individuals from the building and transport them to the designated gathering place.

2. The Emergency Management Supervisor alerts the President to convene appropriate members of the Emergency Management Team and advises of the location of the Command Post – Lobby.
   1. The Emergency Management Team reports to the designated Command Post.
3. Emergency personnel determine if buildings are safe for return. That message is conveyed to the Emergency Management Team via the Emergency Management Supervisor.
   
   1. The Emergency Management Team determines the status of continuing or interrupting all or part of the operations of the College and conveys that message to the Emergency Management Supervisor.
4. The Emergency Management Supervisor notifies Security of the plans to continue or interrupt operations.
   
   1. Security will direct and/or assist evacuees to reenter the building(s) or
   2. Security directs/assists evacuees to leave the premises.
5. The Emergency Management Supervisor conducts a post event debriefing session.

Areas of Rescue Assistance

Evacuation Routes & Assembly Areas

Fire or Smoke

1. Call 911 or pull nearest fire alarm and notify Campus Safety & Security. Campus Safety & Security shall notify the Emergency Management Supervisor immediately.
2. Campus Safety & Security pulls the nearest fire alarm of the affected building, if not already pulled, and calls 911.
3. Campus Safety & Security evacuates the appropriate affected building(s).
4. From a safe location, Campus Safety & Security shall prevent people other than emergency responders, from entering the affected buildings.
5. The Emergency Management Supervisor notifies the Emergency Management Team.
6. Campus Safety & Security assists with evacuation.
   
   1. Campus Safety & Security directs people to designated areas.
   2. Campus Safety & Security prevents entry or reentry of individuals.
   3. Faculty and supervisors assist disabled individuals to designated stairwells.
   4. The Emergency Management Supervisor or Campus Safety & Security report location of disabled to police or fire department.
   5. The Fire Department arranges for the evacuation of disabled individuals.
7. Emergency Management Team reports to Command Post.
8. Emergency Management Supervisor reports to the President or designee on the status for determining closing college.
9. The Emergency Management Supervisor will determine what building is to be used as temporary shelter in the event of inclement weather once it is cleared for reentry.
10. Fire Marshall and/or responsible authority shall determine if buildings are safe for return.
11. Emergency Management Team debriefs incident.

Flash Flood, Lightening or Thunderstorm

1. Appropriate college authority shall obtain information from TV, radio, web, or other forms of communication.
2. Call Security: 973-300-2222, Security shall notify the Emergency Management Supervisor.
3. College authority receives information from appropriate emergency office (local or state police, municipal or county OEM, etc.) to confirm threat.
4. Security checks for outside activities and alerts groups to move indoors.
   
   1. While outdoors, Security avoids lightening susceptible areas such as metal buildings, water, trees, poles, and fences.
5. Athletic staff implements protocol to remove teams from fields.
6. The Emergency Management Supervisor alerts Emergency Management Team and discerns appropriate action required.
7. The Director of Facilities shuts down main gas supply and other utilities as deemed necessary.
8. The Director of Facilities cordons flooded areas as needed.
9. The Director of Facilities secures areas (i.e. tie down exterior equipment and furniture, braces external doors, and covers glass windows and doors as needed).
10. The Emergency Management Supervisor informs college community of status.
11. Emergency Management Team debriefs incident.

Gas Leak

1. Identify general area of gas leak. Call 9-1-1
2. Call the Emergency Supervisor. Emergency Supervisor shall call the Director of Facilities
   1. Evacuate building(s) or area(s) affected
3. Emergency Supervisor calls the Director of Facilities
4. The Campus Operations Department notifies Elizabethtown Gas, shuts-off main gas line.
5. Director of Facilities assesses leak in conjunction with the on-scene fire department and
   follows appropriate action.
6. The Director of Facilities locates the gas leak and cordons the area using marker tape.
7. If needed, Security evacuates appropriate building.
8. Security assists with the evacuation.
   
   1. Security direct people to designated areas.
   2. Security prevents entry or reentry of individuals.
   3. Faculty and supervisors assist disabled individuals to designated stairwells.
   4. Security report location of disabled to Fire Department.
   5. Fire Department arranges for the evacuation of disabled individuals.
9. The Emergency Supervisor will determine what building is to be used as temporary shelter in the
   event of inclement weather once it is cleared for reentry.
10. The Fire Chief and/or Fire Marshal shall determine when buildings are safe for return.
11. First Response Team debriefs incident.

Hazardous Materials

1. Quickly, if trained, assess the spill, its hazards, and the danger to yourself and others.
2. Call 911 and Security (973-300-2222) who will advise Emergency Management Supervisor.
3. If spilled chemicals are unknown, evacuate the area, the Emergency Management Supervisor notifies the following people in order:
   
   1. Right to know manager.
   2. Director of Campus Safety & Security.
4. Emergency Management Supervisor calls 911 if spill is toxic or unknown.
5. Director of Facilities shuts down HVAC system and air handlers as needed.
6. Security or Director of Facilities cordons the area using marker tape.
7. Fire Department upon arrival, shall assume command of operations.
8. If needed, Security evacuates appropriate building.
9. Security assists with the evacuation.
   
   1. Security directs people to designated areas.
   2. Security prevents entry or reentry of individuals.
   3. Security and supervisors assist disabled individuals to designated stairwells.
   4. Fire Department arranges for the evacuation of disabled individuals.
10. Emergency Management Supervisor will determine what building is to be used as temporary shelter in the event of inclement weather once it is cleared for reentry.
11. OEM and Fire Department determines buildings are safe for return if evacuated.
12. Emergency Management Team debriefs incident.

Hostage/Barricaded Subject

1. Call 911 to notify police and advise them of the situation. If you are not affected, call security, who will notify the Emergency Management Supervisor.
2. The Emergency Management Supervisor may initiate LOCKDOWN procedures or evacuation of surrounding area.
3. The Emergency Management Supervisor calls the President.
4. Security and/or Facilities, when safe to do so, cordons off the area and prevents others from entering.
5. The Emergency Management Supervisor shall coordinate with police to determine if areas are safe for return.
6. If a student is involved, the Associate Dean of Athletics and Student Discipline is immediately notified.
7. Emergency Management Team debriefs incident.

Hurricane

1. Obtain information from TV, radio, web, or other form of communication.
2. Call Security (973-300-2222), who will contact the Emergency Management Supervisor.
3. Emergency Management Supervisor receives information from appropriate local agency office.

HURRICANE WATCH – Weather radar predicts threat of hurricane prior to landfall.

1. The Emergency Management Supervisor alerts Emergency Management Team and discerns appropriate required action.

HURRICANE WARNING – Hurricane is confirmed to strike in the vicinity.

1. The Emergency Management Supervisor and the Director of Marketing and Public Information notifies the College community of warning via Regroup Emergency Notification System (telephone, website, social media and email).
2. Emergency Management Supervisor calls President.
3. The Director of Facilities shuts down main gas supply and other utilities as needed.
4. When practical, the Facilities Department secures area such as ties down exterior equipment and furniture, braces external doors and covers glass windows and doors as necessary.
5. Emergency Management Team debriefs incident.

Active Shooter

An Active Shooter is an individual or individuals actively engaged in killing or attempting to kill people in a confined and/or populated area, typically through the use of firearms.
Once an Active Shooter event begins, a Lockdown may be ordered, but persons in the vicinity of the Active Shooter may need to undertake actions to protect themselves during this type of event that may include escape or combative measures.

The measures described below reflect guidelines that are consistent with Federal Law Enforcement recommendations for protection during an active shooter event. They are recommendations only—what you do will depend on the actual circumstances and what your judgment tells you to do based on what you see and hear.

ACTIVE SHOOTER RESPONSE – NOTIFICATION

1. Call 911 to report the location of the shooting and any other information you know or that is requested by the 911 operator.
2. Notify Security by phone or radio of same as above. Security shall notify the Emergency Management Supervisor , who shall notify administration.
3. The Emergency Management Supervisor and/or police shall institute the order for a campus-wide lockdown of the facility and shall initiate the process of establishing protective measures.
4. Responsible staff, such as Building Captains, Security, and others, shall secure buildings that are not initially affected as is practical, from outside entry until further notice.
5. Building Captains, Security and responsible staff shall convey the order of lockdown to all individuals by use of any public address system, portable device (such as a bull horn) radio, telephone, or in person as feasibly possible. The message shall include the emergency in the message such as
   “There is an Active Shooter on campus, initiate lockdown procedures”.
6. As soon as reasonably possible the Regroup Mass Notification System will be activated by the Director of Marketing and/or Director of Security. A timely warning message shall be sent by way of campus email, multi-modal text message, broadcast phone message and any other system deemed appropriate. The message will advise of the ongoing emergency, and the recommended precautions and actions shall be conveyed. Continuous updates authorized by administration shall be considered after consultation with law enforcement.

LOCK-DOWN

If you are in a place where you may become more directly threatened or involved, the following steps are recommended.

1. Look outside your classroom/office to direct any students or staff in the hallway into the room immediately.
2. Anyone in a hallway, restroom, gym or cafeteria should move to the nearest classroom or other secure area immediately, or escape if possible.
3. Use keys to lock doors to classrooms and offices from the inside. If the door to the space you take shelter in cannot be locked, consider moving to another space or:
   
   1. If the door opens inward, barricade it with anything you have available (desks, chairs, bookcases, etc.).
   2. If the door opens outward, tie it down, if possible, by using a belt attached to the door handle.
4. Secure and lock windows of classrooms and offices and close window coverings.
5. Turn off lights and computer monitors. Silence cell phones.
6. Instruct everyone to seek cover/concealment and keep quiet.
7. Do not open doors during a lockdown, even in the event of a fire alarm unless there is a visible and imminent threat of fire. The active shooter is the primary threat. Should the shooter attempt to breach your area:
   
   1. Instruct students and others to escape through a window or another door, and run away as fast as you can.
   2. If escape is not possible, position yourself and others in the room in a location that will allow for the element of surprise if the shooter enters.
8. Plan to survive—obtain anything that will serve as a weapon and be prepared to attack as the shooter enters the room.
   
   1. Throw anything available at the shooter, aiming at the face to distract his/her aim.
   2. Attack in a group (swarm).
   3. Use all available weapons to attack and disarm the shooter.
   4. Grab the shooter's extremities (arms, legs and head) and take him/her to the ground using body weight to secure him/her.
9. Stay in the secured areas until directed otherwise by law enforcement.
10. The Emergency Management Supervisor alerts President to convene appropriate members of the Emergency Management Team and states the location of the Command Post. The Emergency Management Team reports to the designated Command Post when it is safe to do so.

ACTIVE SHOOTER RESPONSE – LAW ENFORCEMENT ARRIVAL

Upon arrival, law enforcement will assume command of the operation. College administration, security, or others as assigned, shall assist law enforcement by providing situational information, facility logistics, and network internal communications. Facility floor plans shall be made available for their use upon arrival. All faculty and staff should understand the following as it relates to law enforcement operations in an active shooter situation:

1. Law enforcement’s purpose is to stop the active shooter as soon as possible. Officers will proceed directly to the area in which the last shots were heard. Officers may wear regular patrol uniforms or external bulletproof vests, Kevlar helmets, and other tactical equipment. Officers may be armed with rifles, shotguns, and handguns.
2. Officers may use pepper spray or tear gas to control the situation. Officers may shout commands, and may push individuals to the ground for their safety. All should:
   
   1. Remain calm, and follow police instructions.
   2. Put down any items in your hands (i.e., bags, jackets) and immediately raise hands and spread fingers.
   3. Keep hands visible at all times and avoid making quick movements toward officers such as holding on to them for safety. Avoid pointing, screaming and/ or yelling.
3. The first responding officers to arrive will not stop to aid injured people. They will be
   focused on stopping the Active Shooter and creating a safe environment for medical assistance to be brought in to aid the injured after the area is secured. Keep in mind that even if you have escaped to a safer location, the entire area is still a crime scene.

ACTIVE SHOOTER RESPONSE – RECOVERY

Once law enforcement completes their investigation and releases the facility, administration or their designees may address the following areas:

1. Assist in providing comprehensive treatment for victimized employees and students who may be traumatized by the event.
2. Formulate a plan to reopen the facility to include:
   
   1. Repair and restore any affected facilities.
   2. Relocating classes and activities affected by the incident.
   3. Evaluate response procedures and effectiveness by initiating and completing a comprehensive after- action report, identifying areas that need improvement.

PREVENTION / MITIGATION

Duty to report - Any direct threat of potential violence or crime that is received by College staff shall be reported without delay to law enforcement and College Security. Any veiled or indirect threat that is received by College staff shall be reported to their immediate supervisor, security, or administration without delay.

PROTECTION

Designated staff or vendor(s) shall complete vulnerability studies and security audits periodically as determined by college administration, for the confirmation or enhancement of safety and protection.

Medical Emergency

1. Quickly assess the situation and keep the scene from getting worse.
2. Call Campus Safety and Security or, if situation warrants, call 911 and then notify Campus Safety and Security at 973-300-2222.
3. Campus Safety and Security shall notify the Emergency Management Supervisor.
4. If the injury is minor and needs immediate attention, implement first aid procedures:
   
   1. For a minor injury, first aid kits are available for self-treatment.
   2. An Incident Report is completed to record all minor injuries.
   3. All work-related injuries/illnesses should be recorded on a College Incident Report. Report Form is available at the Welcome Desk. The Emergency Management Supervisor, Campus Safety and Security or Facilities must report the incident within 24 hours.
5. Emergency Management Team debriefs incident.
6. If employees are involved and are sent to the hospital/urgent care and are going to be admitted, the Director of Human Resources must be notified. (This is in reference to compensation, requiring notification within 24 hours.) If the Evening Supervisor cannot reach HR, they will need to contact the Vice President of Administrative Services.

UNIVERSAL PRECAUTIONS

Universal precautions are intended to prevent exposure to human blood or other body fluids. The routes of transmission for occupational exposure are:

• Puncture of the skin with a contaminated sharp object;
• Contact with broken skin; and
• Splash to mucous membranes of the eye, nose, or mouth.

Universal precautions may include the following practices:

• Wear gloves, masks and protective eyewear
• Wear protective suits, gowns or aprons
• Wash hands and other skin surfaces
• Use care with sharp objects
• Disinfect all contaminated surfaces
• Use proper disposal containers – red bags or bags labeled Bio Hazard
• Use protective resuscitation masks for CPR
• Do not eat, drink, apply cosmetics or lip balm, smoke, or handle contact lenses where exposure may occur

Missing Person

Reporting a missing person:

1. Call Campus Safety and Security at 973-300-2222
2. Campus Safety and Security will immediately compile facts relevant to the report of the missing person and initiate an investigation.
3. If circumstances indicate a police inquiry is warranted, the Newton Police or other appropriate law enforcement authority will immediately be notified.
4. Campus Safety and Security will support the investigation by providing whatever facts are available, including video recordings, photos, schedules, emergency contact and any other information relevant to the search for the missing person.
5. Information regarding the report of the missing person will be documented in a campus incident report.

Pandemic Occurrence

In the event of a pandemic occurrence that will affect the college, this plan will notify the control centers for the protection of students, employees and their families.

1. Work with local, county, and state health officials/departments.
2. Ensure that the Emergency Operation Plan is consistent with the pandemic plan of the community and the state higher education plan if available.
3. Emergency Management Team implements appropriate communication for the Director of Marketing and Public Information who will disseminate appropriate information.
4. Check the website www.hhs.gov for additional information. Universal precautions are intended to prevent exposure, spread and containment of the Pandemic.

Power Outage

• Call Campus Safety and Security: 973-300-2222
• Security will alert the Emergency Management Supervisor.
• Emergency Management Supervisor notifies Campus Facilities and College President.
• Director of Facilities discern scope of problem and communicate with local utilities, and Emergency Management Supervisor.
• The Emergency Management Supervisor implements operation protocol and fire watch.
• The Emergency Supervisor alerts Emergency Management Team, if necessary.
  • Emergency Management Team discerns appropriate action.
  • Localized outage – Security inform area.
  • Widespread outage – Phone message is broadcast.
• Security checks all elevators. Emergency key is in the Supervisor’s office.
• The Director of Marketing and/or Director of Campus Safety communicates with college community.
• President or their designee shall decide on college closing.
• The Emergency Management Team debriefs incident.
• Emergency Power lighting will operate for 20 minutes.
• Check operations of power generators operating the water supply.

Protest/Demonstration

1. Alert Campus Safety and Security (973-300-2222) and refer to Policy 102.12: Campus Demonstrations and Gatherings.

2. Security contacts the Emergency Management Supervisor and the Associate Dean of Athletics and Students.

3. Security stations themselves in positions to monitor the situation and prevent violence or injury.

4. Make sure presence is discrete, not heavy-handed or intimidating.

5. Police shall be notified, however, not requested unless warranted to maintain safety & order.

6. The Emergency Management Supervisor assembles Emergency Management Team to discern appropriate action.

   • Discuss the need for police (rare).

   • Administrative objective would be to peacefully allow for the gathering, arrange for a group of representatives from assembly and administration to meet to discuss issue.

   • Establish a designated staging area, such as the Pavilion located on the far Green.

   • If the gathering is meant to disrupt office operations, discuss if operations should continue or should the area be evacuated and closed.

   • Consider designating a high-level spokesperson to make contact with the assembly leader to discern goals, objectives, and desires.

   • Discern need for Media Department to videotape assembly’s behavior or take photographs.

   • If gathering area disrupts classes, assembly leader will be asked to move to another location.

   • If the intent of gathering is to disrupt classes and the assembly refuses to move to the designated staging area, the administrative spokesperson will site college policy for misconduct and inform that they are subject to disciplinary action or arrest.

   • If protest is aimed at college policy, administration’s initial position will be to listen, allow full opportunity for discourse and venting.

   • If gathering related to issues outside college, e.g., national policy, college will

   • take no official position and cite right to free speech within proper conduct guidelines.

   • If protest is targeting a guest speaker or other activity sanctioned by the College, the College will take actions to support the normal completion of the speech or activity.

   • Procedures for news media will follow standard procedure and the Director of Public Information and Marketing will be the sole contact. Recognize that media and students do have the right to do interviews.

   • Emergency Management Team debriefs issue

Racial/Hate Incident

1. Call Campus Safety and Security: 973-300-2222
2. Security calls the Emergency Management Supervisor and the Associate Dean of Athletics and Student Discipline.
3. If there is disorderly conduct or threat or bodily harm, see Crime: Disorderly Conduct, Threat of Bodily Injury, and Violence in the Workplace.
4. If incident has been resolved, obtain information on parties and try to locate witnesses.
5. Campus Safety & Security or Campus Facilities Department cordons area using marker tape.
6. Campus Safety & Security photographs evidence.
7. If a crime has been committed Police shall be notified and the associated documentation shall be completed in accordance with the mandated under VAWA and Jeanne Clery Act.
8. Campus Facilities and custodial departments-covers, cleans, or repairs damages.
9. Emergency Management Team debriefs incident.

Sexual Assault

1. Call Security (973-300-2222) who shall call the Emergency Management Supervisor
2. Security assesses the situation and takes appropriate information.
   
   1. Security calls Police if appropriate.
   2. Supervisor calls DASI for victim services.
      
      • Additional information available in Student Handbook.
3. Supervisor notifies the Title IX Coordinator advising same of incident and action taken.
4. The Emergency Management Supervisor informs and updates appropriate parties of the incident.
5. College procedures for investigation and follow-up protocol are initiated.
6. Emergency Management Supervisor debriefs incident.
7. Follow-up with reports to Title IX Coordinator as appropriate.

Structural Failure

Structural failure is not limited to but can occur through events such as tornados, hurricanes, explosions, earthquakes, extreme snow loads, exceeding occupancy recommendations, or design engineering error. The buildings involved need to be evacuated immediately after such events occur to minimize the loss of life or risk of injury by falling or broken structural, electrical and mechanical elements. Such elements can include interior and exterior walls, roofs, floors, ceilings, gas lines, electrical lines, and water pipes.

1. Call Campus Safety and Security (973-300-2222), who will contact Emergency Management Supervisor.
2. The Director of Campus Facilities or designee assesses damages.
3. The Emergency Management Supervisor or the Director of Campus Facilities calls OEM if needed.
4. The Director Campus Facilities directs engineers and contractors to assess structural damages.
5. If needed, Security evacuates appropriate buildings using the fire alarm.
6. Security assists with evacuation.
   
   1. Security directs people to designated areas and prevents entry.
   2. Security or supervisors assist disabled individuals to designated stairwells.
   3. Security reports location of disabled to Fire Department.
   4. Supervisor or OEM arranges for the evacuation of disabled individuals.
7. The Emergency Management Supervisor alerts Emergency Response Team.
   
   1. Emergency Response Team reports to Command Post.
   2. Emergency Management Supervisor will report conditions to the President to ponder closing college.
8. Temporary shelter will be determined by OEM or Emergency Management Supervisor in the event of inclement weather.
9. The Fire Marshall or Building Inspector will determine if buildings are safe for return.
10. Emergency Management Team debriefs incident.

Suicide Risk

If a person verbalizes suicidal ideation/intent:

1. Remain calm, express concern, and stay with person and keep a safe distance.
2. Determine Risk/threat:
   
   1. If there is imminent risk/threat to a person’s safety, call 911 & Campus Security. Campus Security will then call Psychiatric Emergency Services and Screening Center at Atlantic Behavioral Health (PES) 973-383-0973.
   2. If there is talk of suicide and no imminent threat, call or walk person to the Student Success Center for counselor assessment.
   3. If after office hours a counselor is not available call Psychiatric Emergency Services and Screening Center at Atlantic Behavioral Health (PES) 973-383-0973 and file an incident report with Security.
3. If police were called and have arrived on the scene, an assessment will be made and the person will most likely be escorted to Newton Hospital.
4. The Emergency Management Supervisor informs and updates appropriate parties of the incident including a counselor Counseling either in person or by leaving a voice mail message.
5. The Associate Dean of Athletics and Student Discipline (alternate: Senior Vice President of Academic and Student Affairs) initiates notification and follow-up protocol.
6. The Emergency Management Supervisor and a counselor will debrief incident.

Suspicious Mail/Package

Suspicious mail or packages include any item that may contain suspected biohazards, chemicals, explosives, mechanical devises, or potentially threatening substances.

1. Call 911 and Campus Safety & Security (973-300-2222).
2. Security advises individual of precautionary measures.
   
   1. Remain calm.
   2. Leave package and note its location.
   3. Evacuate the room and close the door.
   4. Wash hands with antibacterial soap vigorously for five minutes.
3. Security notifies the Emergency Management Supervisor.
4. Director of Facilities shuts off air handlers and ventilation system.
5. The Emergency Management Supervisor alerts OEM if needed.
6. The Emergency Management Supervisor responds to the location and assesses the need to call police.
7. OEM determines the room and area are safe for return.
8. Director of Facilities restarts the air handlers and ventilation system.
9. OEM disposes of item, subject to new directives.
10. Emergency Management Team debriefs incident.

Telephone System Failure

1. Contact IT personnel (email itservice@sussex.edu or if possible, call 973-300-2333) to initiate calls to key personnel listing.
2. If it is after work hours contact Campus Safety & Security (security@sussex.edu or 973-300-2222).
3. When Security is alerted, they will contact the Emergency Management Supervisor.
4. The Emergency Management Supervisor contacts the Chief Information Officer.
5. The Office of Information Technology, in collaboration with the President, coordinates with all departments to initiate back-up methods for conducting business and services pending time and scope of outage.
6. Emergency Management Supervisor alerts Emergency Management Team.
   
   1. Emergency Management Team discerns appropriate action.
      
      1. Localized outage – key personnel notified.
      2. Widespread outage – email and Regroup Notification is sent to all users and subscribers.
7. The Director of Marketing and/or Director of Security communicates with college community.
8. The Office of Information Technology, in collaboration with the President, coordinates with the Emergency Management on any communications to the college community.
9. Emergency Management Team debriefs incident.

Threat of Bodily Injury

1. If there is an imminent threat to person’s safety, call 911. Call Campus Safety and Security 973-300-2222.

   Provide as much information as possible about the incident to help in determining the appropriate response.

2. If a student is involved, the Associate Dean of Athletics and Student Discipline (alternate: Senior Vice President of Academic and Student Affairs) is immediately notified.

3. Involved personnel follow POST-EVENT PLANNING policy of the Emergency Operations Plan as appropriate.

Tornado

1. Obtain information from TV, radio, web, or other form of communication.
2. Call the Emergency Management Supervisor.
3. The Emergency Management Supervisor receives information from appropriate local office, calls OEM Center to confirm threat.

TORNADO WATCH – conditions are favorable for a tornado to occur.

1. The Emergency Supervisor notifies the Director of Marketing and Communications who notifies the college community of watch via telephone, Regroup Emergency Notification System, computer, or in-person of threat and that situation is being monitored. Building Monitors assist with notification.

2. The Emergency Supervisor alerts the Emergency Management Team.

   • Emergency Management Team reports to Command Post.

   • Emergency Management Team established communication with OEM Center.

TORNADO WARNING – a tornado has been seen in the vicinity or detected on weather radar.

1. The Emergency Management Supervisor notifies the Director of Marketing and Public Information who notifies the college community via Regroup telephones, computers, or in-person to relocate away from windows, preferably to the lowest level of the building.
2. Emergency Management Supervisor, First Response Team, and Security assist in relocating individuals.
   
   1. Move everyone indoors and away from windows. Secure exterior doors of all buildings.
   2. Move everyone to Safety Zones – basements, interior rooms, and hallways
      
      • B/C Building first floor zones, B108 computer room, B112 maintenance and storage room and security office and lower basement.
      • B/C Building second floor zones, B216 men’s room, B207, B208, B209, B210 counseling.
      • D Building zones, 2nd floor hallway, 1st floor hallway between D110A & B and D114 basement.
      • E Building second floor zones, D240C and D240D in the Athletic Department as well as the Men’s and Women’s locker rooms and the Training Room
      • E Building first floor zones, goes E101, E102, E103, E120, E122 to E127, E127A to E130, E137, E133 and hallway between E123 and E133.
      • L Building zones on first floor, L123 men’s room, L124 women’s room, L105 & L111 storage rooms, L113 lab support, L115 physics lab (40 occupants), and L120 lab support if needed.
      • L Building zones on second floor recommend take staircase to first floor. If time does not allow, 212 women’s room and 211 men’s room. viii. R building zones recommend go to B building.
      • V building zones recommend go to D building. If time does not allow, safe zone is men’s room. PAC/ Health Building Health Sciences 1st floor.
      • MTECH
      • PSTA
      • Inform individuals who can’t get inside to lie flat in a ditch or low-lying area.
3. Campus Facilities shuts down main gas supply if danger is imminent.
4. The Emergency Management Supervisor periodically informs the college community of status.
5. The Director of Facilities & appropriate officials, shall determine whether all building areas are safe for return.

Vandalism

1. Call Campus Safety and Security (973-300-2222).
2. Campus Safety and Security calls the Emergency Supervisor.
3. The Emergency Supervisor calls Police if needed.
4. Campus Safety and Security cordons area using marker tape if police are called.
5. Campus Safety and Security photographs damages and completes an incident report.
6. Emergency Management Team debriefs incident.

Violence in the Workplace

1. Call Campus Safety and Security
2. Campus Safety and Security will notify Emergency Management Supervisor (973-600-8120)
   
   1. If possible, try to provide as much information as possible so that Supervisor and Campus Safety and Security knows what to expect when arriving on the scene.
3. The Emergency Management Supervisor determines appropriate action depending on assailant having a weapon or being abusive or violent.
4. If needed call 911.
5. The Emergency Management Supervisor and/or police may initiate LOCKDOWN procedures if necessary.
6. Police, Supervisor, and Emergency Management Team determine if areas are safe for return.
7. If a student is involved, the appropriate Dean shall be notified.
8. The Emergency Management Supervisor completes an incident report
9. Emergency Management Team debriefs incident.

Water Line Break

1. Call Campus Safety and Security (973-300-2222) who will cordon off area & notify Emergency Management Supervisor.
2. Emergency Management Supervisor calls the Director of Facilities.
3. The Director of Facilities assesses the situation, initiates protocol.
4. If the automatic sprinkler system activates fire alarm, Security evacuates appropriate building.
5. Security assists with the evacuation.
   
   1. Security direct people to designated areas.
   2. Security prevents entry or reentry of individuals.
   3. Security and supervisors assist disabled individuals to designated stairwells.
   4. Security reports location of disabled to Supervisor and Director of Facilities.
   5. Supervisor arranges for the evacuation of disabled individuals.
6. The Emergency Management Supervisor reports status of the situation to the President.
7. The Emergency Management Supervisor informs evacuees of status.
   
   1. Security assists Emergency Management Supervisor.
   2. The Emergency Management Supervisor will determine temporary shelter in the event of inclement weather.
8. The Emergency Management Supervisor and/or the Director of Facilities will determine buildings are safe for return.
9. Emergency Management Team debriefs incident.

Winter Storm – Ice, Sleet or Snow

1. At first sign of snow or inclement weather, the Emergency Management Supervisor assesses the situation and contacts the Director of Facilities.
2. The Director of Facilities reviews the weather forecast, confers with the snow removal contractor (when appropriate) and contacts the Vice President of Finance and Operations to discuss whether or not to have a delayed opening or closing if the event begins prior to the start of school day, or early dismissal/closing if the event occurs during the school day.
   
   1. If storm occurs prior to the start of a school day, the call to the Vice President of Finance and Operations is made by 5:15 am.
   2. If storm occurs in the evening, the Emergency Management Supervisor notifies the Director of Facilities to decide to release the night Custodial
      staff.

3. The Vice President of Administrative Services contacts the President and then informs the Director of Facilities and the Director of Marketing and Communications of the decision.

4. The Vice President of Administrative Services contacts the snow removal contractor and, if appropriate, the Custodial and Facilities Staff.

5. Notification to employees and students of delayed opening or closing is implemented through ReGroup by the Director of Marketing and Communications.

6. Director of Marketing and Communications alerts the media and broadcasts messages through ReGroup and the SCCC website.

7. On Saturdays, the Emergency Management Supervisor advises the Manager of Campus Safety and Security and/or the Director of Facilities the on- site conditions and they will advise the Vice President of Administrative Services.

8. Emergency Management Team debriefs incident when appropriate.

Emergency Procedure Guide

Regardless of what type of emergency or crisis situation, remember that the steps always remain the same:

Call for Assistance

Lock-Down

Evacuation

Emergency Supervisor's Checklist

The Emergency Management Supervisor, in consultation with the Emergency Management Team, will determine the need for each item below and oversee implementation with appropriate offices.

• Initiate emergency evacuation or lockdown procedures as necessary.
• Determine alternate gathering site for evacuated individuals if necessary due to safety or weather conditions.
• Ensure that handicapped individuals are removed from the affected building.
• Instruct Front Desk to contact the appropriate emergency services.
• Advise the President of emergency situation.
• Alert Counseling Services for potential trauma support.
• Consult with the Director of Marketing and Communications to prepare statement for distribution to employees, students and the public.
• Contact IT for phone and/or computer issues.
• Contact Campus Facilities for repairs, cleaning, cordoning, etc.
• Notify the Campus community via the Regroup Emergency Notification System when appropriate.

Fire Evacuation Plan

ire safety is an important part of our daily routine. During an emergency, proper action saves lives. For your safety, please familiarize yourself with these basic steps which pertain to students, faculty and staff on SCCC grounds.

School campus buildings are equipped with fire extinguishers in accordance with the requirements of the construction and/or fire safety codes. Students, Faculty and Staff are not expected to utilize these devices nor are they trained in their use due to the danger of their personal safety, which would result from attempting to extinguish a fire. Many buildings are protected by automatic sprinkler systems and others are provided with fire standpipe systems. All major buildings are equipped with automatic fire detection and alarm systems, which are constantly monitored by the SCCC Security Team. Special hazards, such as chemical storage, high voltage electrical, cooking, spray painting and computer installations are protected by fixed suppression systems in addition to the types of built-in protection. There are no fire hoses for building occupant use located in any Campus building; only fire hose connections for fire department use exist.

If you discover a fire or smell smoke, sound the building fire alarm if equipped, and begin to evacuate the building. If you cannot locate the fire alarm system, immediately begin an evacuation while announcing loudly, "Fire" as you evacuate. Know the locations of the fire alarm stations and how they operate. Immediately activate the fire alarm station if the alarm is not already sounding. Do not attempt to fight a fire due to the hazards associated with the products of combustion and the threat of a spreading fire. Contact the Campus Safety and Security at #2222 or 9-1-1 to report the emergency.

1. Upon hearing a building fire alarm signal or other verbal command to evacuate immediately begin evacuation. Close the doors behind you. Use the nearest safe exit, but DO NOT use elevators. Egress routes for your building are identified on the attached building maps. Full evacuation is required upon an activation of the fire alarm system or an announcement of "FIRE". Once you have evacuated the building, re-entry is permitted only after approval from the appropriate emergency responder.
2. Leave the building and assemble in an area established by your director, where you will not hinder the approaching firefighters and apparatus. The assembly point is the area specified by your supervisor or 100 feet from the main entrance of the building where you will not hinder the approaching firefighters and apparatus. Upon arrival at the assembly point, a survey of staff members/students/visitors present shall be conducted to determine if anyone failed to evacuate the building. This will be done by using a student roster or sign in sheet. If anyone is discovered to be missing, immediately report that information to the Emergency Responders.
3. If caught in smoke or heat, stay low where the air is better and attempt to reach a safe exit or area of refuge.
4. Know the location of all exists from your building. All required exits in SCCC facilities are properly marked with illuminated EXIT signs and directional arrows, where applicable.
5. If unable to leave your room or office due to heat or heavy smoke in the hallway, or due to physical disability, telephone Public Safety Command and give your exact location so the firefighters can be directed to you. If you require special assistance during an evacuation due to a physical disability, contact Campus Safety and Security at 973-300-2222 and 911 for immediate assistance.
6. Always use the Campus emergency access number to reach Public Safety Command in an emergency. Activate the 9-1-1 telephone system. To utilize 9-1-1 from a Campus telephone system, first obtain an outside line as you normally would to dial an outside telephone number, then dial 9-1-1. The alternate emergency number is 9-1-1.
7. During an emergency event, the Department of Emergency Services, Campus Safety and Security and municipal emergency forces as necessary will be responsible for rescue and emergency medical aid.
   
   If you have any questions regarding this emergency plan, please contact your director. If you require additional information, feel free to contact the Public Safety Office at 973-300-2222.