Payment

Bursar's Office/Payments

Located: Administration Bldg., B203
Phone: 973-300-2106
Email: bursar@sussex.edu
Live Chat

Office Hours: Monday-Friday: 9:00 am–5:00 pm

The Bursar’s Office is the department of student accounts. Students are encouraged to communicate with the Bursar’s Office regarding billing, payments, Installment Payment Plans (IPP), and tuition account questions; no appointment is necessary.

Payment of Tuition

Tuition is due and payable before the semester/session begins. Payment, in full, may be made in cash (US Currency only), personal check, bank/cashier’s check, money order, or debit/credit cards.

Checks/Money Orders

Checks/money orders can be mailed directly to Sussex County Community College, ATTN: BURSAR’S OFFICE, B203, One College Hill Road, Newton, NJ 07860. Please put your Student ID number on the face of the check/money order for faster processing. Checks returned for Insufficient Funds will be charged a service fee of $50.

Online Payments

Online payments are the quickest and most secure way to make payments. Visit CASHNET and enter your confidential information as requested. Your bank account or credit/debit card information becomes a secure, encrypted bank-to-bank transaction. ACH payments returned due to Insufficient Funds will be charged a service fee of $50.

Third-Party Payments

Third-Party Payments that are not considered a grant, loan, or a scholarship will need to have a Third Party/Sponsor Letter on their formal letterhead, dated with a valid signature of authority stating the amount being paid to the student’s tuition account and the date payment will be received by Sussex. Should the third party/sponsor make an over-payment, the funds will be returned to the third-party/sponsor, not the student.

Installment Payment Plan (IPP)

The College offers a monthly Interest-free Payment Plan. Enroll online through CASHNET, and follow the IPP enrollment directions. The first payment is due upon enrollment. There is a $35 non-refundable enrollment fee. The following monthly payments are due on the first of each month. You will receive the schedule of payments when you enroll in an IPP. Register early, then enroll in the IPP early for a longer period of lower monthly payments. Installment Payment Plans are only available for the Fall and Spring Semesters.

For a payment plan option for International Students, see IPP for International Students.

Auto-Pay

Auto-Pay can be set up online through CASHNET, or contact your financial institution for their online bill pay option.

E-Refund through CASHNET/TRANSACT

The Bursar highly recommends all students sign-up for E-REFUND for safe, secure, and quick refunds. Refunds are issued for actual over-payments. If the student receives financial aid in excess of the billed tuition amount, the refund will be processed when receives the actual funding which is generally mid-semester. The Bursar's Office prefers not to mail refund checks as it takes longer for the student to receive the funds and can be less reliable.

FERPA Form

The Bursar’s Office recommends the FERPA (Federal Education Rights and Privacy Act) be completed by any student 18 years of age or older and is not a self-paying adult. The student designates the parent/guardian who can discuss the tuition account with the Bursar’s Office.

Late Payment Policy

Delinquent tuition accounts and Installment Payment Plan accounts are subject to Late Charges of $50. The frequency of late charges is dependent on the status of the account’s delinquency.

Delinquent Tuition Accounts

When Sussex County Community College does not receive full payment of tuition in accordance with terms of the Sussex policies, the student relinquishes services from the College including: transcript requests, graduation, registration, et al. The account will be put on hold. The student will be notified, in writing, of the delinquency and the Bursar’s Office will reach out to the student to mitigate in accordance with the standards and practices of the College and the State of New Jersey. If a resolution is unable to be reached, Sussex will forward the delinquent account to an outside, third-party collection agency. Agency fees will be applied to the outstanding balance and the credit reporting bureaus will be notified.

International Students and Payment

Sussex County Community College welcomes our International Students. Payment can be an issue as there are US Federal regulations involved, as well as the policies of the College. Tuition must be paid, in full, no later than the tenth day of the Semester (Spring or Fall) and the second day of a Session (Winter or Summer). The student can pay in cash (U.S. Currency Only), credit card or debit card. Sussex now offers an easy payment solution for visiting students, it is called Pay My Tuition. It is very simple for students to pay using their country’s currency. Visit paymytuition.com and follow the directions; if you have any questions, contact support@paymytuition.com. Paying tuition with the support of Pay My Tuition is safe, secure, and quick, with minimal fees.

Installment Payment Plan (IPP) for International Students ONLY: International students do have the option of paying tuition through an International Installment Payment Plan. Enroll online through the Student Portal or go to CASHNET/TRANSACT, and follow the International IPP enrollment directions. The first payment is due upon enrollment for 50% of the semester's tuition. The second and third payments are equal amounts of the balance. There is a $35 non-refundable enrollment fee. The International Installment Payment Plan is only available for the Fall and Spring Semesters ( Fall = September, October, November; Spring = February, March, April). Winter and Summer Sessions must be ‘paid in full not later than the first day of class. The student will receive the schedule of payments once enrolled in the International Installment Payment Plan.

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Financial Aid

Located: Administration Bldg., B212
Phone: 973-300-2225
Email: finaid@sussex.edu

Office Hours: Monday-Friday: 9:00 am–5:00 pm

Sussex County Community College participates in all federal and New Jersey state aid programs. We encourage all students to apply for all forms of financial aid that may be available. The basic premise of financial aid is that the primary responsibility for meeting the cost of attending a post-secondary institution rests with the family. The primary purpose of student financial aid is to provide economic resources to students who have demonstrated financial need and who would otherwise be unable to pursue post-secondary education.

Students and parents can view The College Finance Plan, as well as the documents required to complete their files, at my.sussex.edu). Incomplete files will result in estimated financial aid being canceled. Aid will be reinstated once the requested information is received and reviewed. All students and parents should visit the financial aid web page for information regarding applying for aid, additional outside scholarships, forms, financial literacy, student loans, etc.

Expected Family Contribution (EFC)

The information reported by a student and/or parents when applying for financial aid is used to calculate an Expected Family Contribution. The Expected Family Contribution (EFC) is the number that is used to determine the student’s eligibility for federal student financial aid. This number results from the financial information that is provided in the FAFSA application. Sussex's Financial Aid Office determines a student’s cost of attendance, considering charges for tuition and fees, books, estimated costs for supplies, living and traveling expenses, and other miscellaneous education expenses. The student’s demonstrated financial need is the difference between the student’s cost of attendance and Expected Family Contribution (EFC). Students experiencing difficulty in meeting college expenses are welcome to meet with the Financial Aid Office.

The amount of financial aid a student receives is based on the number of credits in which they enroll. Federal Pell Grants will reflect the number of credits for which you are enrolled as of the census day (tenth day of the semester). Adding or removing credits may have an effect on the amount of aid awarded. Withdrawing from or dropping courses within a semester may have a negative effect on a student’s eligibility for financial aid. Students are encouraged to come to the Financial Aid Office for advisement before withdrawing from courses.

Students must file the Free Application for Federal Student Aid (FAFSA) at www.studentaid.gov early to allow ample time for processing. Both student and parent (if applicable) must create a separate FSA User ID and Password at www.studentaid.gov to sign the FAFSA. We recommend that continuing/returning students complete the FAFSA each year after October 1st. All returning students who are NJ residents must complete the FAFSA no later than April 15th in order to qualify for maximum benefits from NJ state aid programs. Failing to file timely may result in having to prepay your bill or enroll in the College Payment Plan in order to start the semester. A FAFSA must be submitted every academic year in order to receive financial assistance.

Book Voucher Policy

In accordance with Federal Regulations, students with eligible financial aid can receive an advance of the anticipated refund to accommodate their needs for books and necessary supplies. Eligible Financial Aid credit balances will appear in your account once logged into the eCampus Bookstore. You will need to show your valid Student ID card.

Students may opt-out of a book voucher. Once funds are posted to the student’s account, any monies in excess of tuition and fees that are eligible for refund will be sent to the student. We recommend that students sign up for eRefund with the Bursar’s Office.

File Completion: Your financial aid must be completed before you can use aid for book purchases through eCampus.

Contact the Bursar’s Office at 973-300-2106 or bursar@sussex.edu with any questions.

Financial Aid Satisfactory Academic Progress (SAP)

In compliance with Final Program Integrity Rules published October 29, 2010, Sussex has adopted a policy concerning the Satisfactory Academic Progress (SAP) requirements for financial aid recipients. Federal and State regulations impose limits on how long a student may continue to receive Federal and State aid.

A SAP review will be done at the end of each semester/payment period. Summer terms are considered a semester/payment period; therefore, SAP will be evaluated at the end of the summer session as well, if the student enrolls and attends summer session(s). The evaluation period will be based on attendance in all prior semester(s) and will include all classes attempted whether federal aid was received or not.

Each student who receives either federal or state assistance (including student/parent loans) must make satisfactory academic progress toward the attainment of their degree or certificate as a condition of receiving financial aid.

To be considered making satisfactory academic progress, a student must have a 2.0 CGPA (Cumulative Grade Point Average), and complete a certain percentage of their credits (see chart). Students must keep within a maximum time frame which would be limited to no more than 150% of the published length of the program for undergraduate study. Please note that remedial coursework is counted in the cumulative GPA. This is why the cumulative GPA on a student’s transcript may not match the cumulative GPA derived from the financial aid calculation.

Credits Completion Rate

  • 0-12: 50%
  • 13-18: 60%
  • 19 and greater: 67%

Remedial Coursework

Remedial coursework will be included in both the completion rate and the GPA calculation. Students may receive financial aid for developmental credits up to a maximum of 30 credit hours. ESOL courses do not count in this 30-credit hour limitation. Remedial coursework will not be counted towards the maximum time-frame.

Repeated Coursework

If a student receives an F the first time they take a course and subsequently passes the course with a D, the student may only receive financial aid once to improve their D grade.

Repeated Coursework and Enrollment Status

Repeated courses may include any repetition of the course in a student’s enrollment status for a term as long as the student has never passed the course. If the student passes the course, Sussex may include one repetition after passing the course. Any second or subsequent repetition of the passed course may not be included in the student’s enrollment status for purposes of Federal and State aid programs.

Transfer Credit

Sussex will count transfer credit hours that are accepted toward a student’s educational program as both attempted and completed hours.

Change of Major

Students can change their major twice without affecting their Maximum Time Frame. Students seeking a second degree or with double majors are monitored like any other students under this policy. Sussex will count credits earned and attempted from a previous major towards a student’s maximum time frame. If or when the student exceeds the maximum time frame allowed for their respective programs, students may appeal if they have mitigating circumstances. All transfer hours accepted by Sussex will be included when determining maximum time frame eligibility.

The Financial Aid SAP Process

Warning: Students not making satisfactory academic progress after their first semester will be placed on a Warning status and notified accordingly. During a period of Warning, the student will continue to receive Title IV and State aid automatically for one semester.

No Aid Status (Suspension):
If, after the Warning period, the student does not meet SAP standards, the student is placed on Financial Aid No Aid Status (Suspension) but has the right to appeal if there were extenuating circumstances. Sussex may choose to reinstate federal and state eligibility based on the appeal.

The Appeals Process:
The circumstances under which a student would be permitted to submit an appeal are: death of a relative, injury or illness of the student, or other special circumstances. A student will be required to submit (as part of the appeal process), the completed appeal form, a signed letter indicating why the student failed to make SAP, and what has changed in the student’s situation that would allow the student to demonstrate satisfactory academic progress at the next evaluation. In addition, the student should submit any documentation available to support their extenuating circumstance such as a letter from their doctor, hospital bills, police reports, etc.

NOTE: Special provisions as sanctioned by the Federal Department of Education have been provided due to the disruptions of campus operations or illness as a result of COVID-19. Contact the Financial Aid Office for further details.

An appeal may be approved only if the school has determined that the student will be able to meet SAP standards within the maximum time frame.

Subsequent appeal submissions require prior approval from the Director of Financial Aid. Subsequent appeals cannot be submitted for the same reason as the previous appeal.

Financial Aid Probation: Once the appeal is granted and an academic plan is created, the student is then placed on Financial Aid probation. A student on Financial Aid Probation may receive federal and state funds for one payment period. If after the one semester of Probation, the student still does not meet SAP standards, the Financial Aid Office will determine if the student met the terms of their academic plan. If the terms of the academic plan are met, the student will be eligible to continue on a Probation status for an additional semester and will again be re-evaluated at the end of the term. During this time, the student will continue to receive their financial aid. If the terms of the Academic Plan are not met, the student will lose their financial aid eligibility until the minimum standards of Satisfactory Academic Progress are met.

Academic Plan:
Part of the successful appeals process will be the development and acceptance of an Academic Plan. The Academic Plan is set up to help the student meet the standards for academic progress. At the end of the semester of probation, the Financial Aid Office will determine if the student is meeting the minimum standards for Satisfactory Academic Progress.

How to Keep Financial Aid Eligibility

What Happens

Your Financial Aid Status

What you need to do

If your GPA drops below
a 2.0

Warning: You may continue to receive financial aid for one semester

Raise your GPA to a 2.0 or higher.

Or, if your overall completion rate is less than these criteria;

Credits     Completion Rate

0-12         50%

13-18       60%

19+          67%

Warning: You may continue to receive financial aid for one semester

Raise your completion rate per the chart to become eligible for financial aid.

After you have exhausted your semester of Warning, if your GPA remains below a 2.0 and/or your overall completion rate is less than the criteria stated above.

Removal of
financial aid

You can appeal if you have mitigating circumstances. If your appeal is approved, you will need to successfully complete the academic plan associated with your appeal.

If you attempt over 150% of your program of study (major)

Suspended: You are not eligible for financial aid

You can appeal if you have mitigating circumstances. If your appeal is approved, you will need to successfully complete 100% of all classes and are required to maintain an overall GPA of 2.0 or higher.

If you have completed your semester of probation and have not successfully completed the academic plan associated with your appeal.

You are not eligible for financial aid

You can regain eligibility after taking classes at your own expense and meeting the minimum requirements of 2.0 GPA and a completion rate in accordance with the chart within the 150% time-frame.

Regaining Financial Aid Eligibility

• A student who has lost financial aid eligibility may regain eligibility after taking classes at their own expense (self-pay) and meeting minimum requirements of 2.0 GPA and a completion rate in accordance with the completion rate chart within the 150% time frame.
• It is the student’s responsibility to notify the Financial Aid Office when these
conditions have been met.
• All classes (including those taken at other institutions) will be taken into
consideration for reinstatement purposes.
• Students who exhaust the 150% time frame and have used their one appeal cannot have financial aid reinstated at Sussex.

Completion Rate Worksheet

 

Enter your hours

Sample

Total Credit Hours Earned

________________________

25

Divided by

/

/

Total Credit Hours Attempted

________________________

35

Equals

=

=

Completion Rate

________________________

71.4%

 

Federal Return of Title IV Funds Policy

Students who withdraw from the College must do so in writing. Students who stop attending must immediately notify the Financial Aid Office. Financial aid will be prorated according to federal regulations. Refunds to federal aid programs will be accomplished in the following order:

1. Unsubsidized Federal Stafford Loan
2. Subsidized Federal Stafford Loan
3. Federal PLUS Loan
4. Federal Pell Grant
5. FSEOG
6. Other Title IV aid programs
7. Other federal sources of aid
8. Other state, private, or institutional aid
9. The student

NJ state aid will be removed if withdrawal occurs during the refund period or if the student withdraws from class(es) before state aid is finalized. All or part of NJ state aid may also be rescinded if students are reported at the end of the term as having stopped attending prior to disbursement of their state aid. If the student has been paid with federal funds to cover non-billed educational costs (i.e., transportation) and subsequently withdraws or stops attending, a repayment of federal funds may also be required. Students are encouraged to check the financial aid website for updates to the policy or call the Financial Aid Office for any specific regulation updates due to COVID-19.

 

Refund Policy – Tuition and Fees

Students who drop/withdraw from classes, in which they have been officially registered, offered by Sussex or one of its contracting institutions, shall be eligible for a refund in accordance with the posted refund dates (see Academic Calendar for the exact date each semester) provided the drop/withdrawal procedure has been followed. (See Withdrawal from Classes).

Students may file an Add/Drop/Withdrawal Form (available in the Student Success Center) at the Registrar's Office or in writing via their SCCC student email to registrar@sussex.edu. Requests must include the student’s name, student ID number, semester, and course.

Please see the Academic Calendar for refund and withdrawal dates. There are no partial refunds after the 100% refund date.

Refund Policy – Medical Appeal

Students who withdraw from all classes due to documented medical circumstances after consecutively missing 20% of the semester prior to withdrawal may qualify for a one-time 50% tuition-only credit (fees not included) or a 50% cancellation of tuition-only debt (fees not included). A partial reduction in classes may also be considered if accompanied by appropriate documentation from a licensed healthcare or mental healthcare professional, citing a specific need to reduce the overall course load. A Medical Appeal may be requested during the semester the illness occurs, but no later than 30 days from the end of the semester.

The decision to award a 50% tuition-only credit or 50% tuition-only debt cancellation shall be at the sole discretion of Sussex County Community College.

Financial aid students should contact the Financial Aid Office to review the impact on their aid. Please inquire at the Registrar’s Office (B217) for the most updated policy and procedures.

Refund Policy – No Shows

Students who are “No Shows” (defined as not attending class throughout the first ten days of a semester, or equivalent time for a shorter term, as indicated by the faculty on the tenth day or equivalent roster), will be dropped from the class. This drop will be the same as a student-initiated drop and will not appear on the student’s transcript. The student will be notified via email.

A dropped class may affect the enrollment status of a student (i.e. dropping from full-time to part-time). A student who fails to notify the College of non-attendance will be charged a $50 per course Administrative Withdrawal fee.

Reinstatement to a class from which a student has been dropped as a “No Show” will require the student to contact the faculty member for approval to be reinstated. The faculty member must email registrar@sussex.edu to acknowledge the student is attending the course.

Reinstatement requests must be emailed to the Registrar’s Office registrar@sussex.edu by the date indicated on the “No Show” notification letter from the Registrar.

 

Scholarships

The Foundation awards scholarships each year to deserving students. Scholarships from hundreds of generous donors offer funding support to help Sussex students bridge the gap between tuition and financial aid. Scholarships are offered and awarded once annually, prior to the Fall semester for the upcoming academic year, and may cover items such as tuition, fees, and books. Scholarships range from $250-$2,000. For more information about different scholarships and funding support available, students can visit the Foundation, the Financial Aid Office, or the website.

 

Tuition & Fees

See the Tuition and Fees page.