Courses may be added only through the first five days of the fall and spring semesters and dropped through the first ten days of the fall and spring semesters, or equivalent time for summer, short term, and winter term (see the Academic Calendar for the exact dates each semester). Add/Drop days are pro-rated for sessions less than a full fall or spring semester. Students can add and drop courses through the student portal through the first five days of the fall and spring semesters. Students may complete an official Add/Drop form and submit the form to the Registrar’s Office by email from their Sussex email account or withdraw by mail or fax with a request bearing an original signature. The postmark on such written notification will be used to determine the percentage of the refund, if any. Dropped courses are removed from the transcript and thus do not count towards enrollment, financial aid, deferrals, health insurance, and athletic eligibility.
Students who fail to follow official procedures and stop attending classes will be assigned the grade of “FN" at the end of the semester or term. Students are advised to discuss all Add/Drop procedures with their advisor to avoid unnecessary costs and penalties. Students may withdraw from a class during the published withdrawal period, but withdrawal procedures must be strictly followed. No refunds are available past the posted refund policy deadline.
Students receiving financial aid must stop in the Financial Aid Office to determine if the drop/withdrawal will have any effect on aid.
Students may choose to enroll in a tuition-free course on an audit basis. However, all course-specific fees will apply. If there are additional supplies students are typically responsible for providing when fully enrolled in a given course, then that same responsibility will exist for a student intending to audit the same course. No grade or credits shall be assigned to the course(s) selected for audit, and audited courses do not satisfy any degree requirements. A student may audit a class only if space is available to do so, providing that the appropriate area Dean deems the class appropriate for such circumstances. Students attempting to audit a course shall have satisfied all prerequisite requirements for that course on a credit basis unless they obtain a prerequisite waiver from the appropriate division dean or department chair. For courses with no prerequisites, SCCC has embraced a practice of direct self-choice whereby students are encouraged, through guided conversations, to best determine their readiness for courses.
Audit status must be declared in the Registrar's Office by the tenth day of the semester (refer to the Academic Calendar for the exact dates each semester). Students may not change from credit to audit status or from audit to credit status after the tenth day of the semester. Forms requesting a change from credit to audit and vice versa are available in the Registrar's Office.
Audited courses appear on the student's transcript with a grade of "AU" and do not satisfy prerequisite requirements or indicate mastery of the subject material. Additionally, courses taken on an audit basis are not approved for veterans' training, financial aid, or tuition waivers (with the exception of Sussex employees electing to audit a class as part of the standard tuition waiver benefit). Forms requesting a change from credit to audit and vice versa are available in the Registrar's Office.
Faculty members in charge of the course being audited shall determine the extent to which auditing students may participate in class assignments and learning activities.
To affect a change in address, a student can update their address on the my.sussex.edu portal, email registrar@sussex.edu from their student email, or complete a Change of Address/Name Form available at the Registrar’s Office in the Administration Building, B217. Changes of address from out-of-county to in-county require documentation to prove the in-county address, such as a driver’s license, lease, tax document, or voter registration card. All documentation needs to be presented by the tenth day of the semester (see Academic Calendar for the exact date each semester) in order for the tuition to be changed for the current semester.
To affect a change of name, a student must complete a Change of Address/Name form available at the Registrar’s Office in the Administration Building, B217. A name change requires documentation such as a marriage license, court order, social security card, or other legal document that substantiates the change.
Students are best advised to select a major at the point of admission; however, a student may select a major or change a major at any point by filing a Declaration/Change of Major form or emailing registrar@sussex.edu from their Sussex student email. Emailed requests should include the following:
Students receiving financial aid must have their form approved by the Financial Aid Office. Forms are available online or at the Registrar’s Office in the Administration Building, B217.
Annually, Sussex County Community College informs students of the FERPA Act of 1974, as amended. This Act was designed to protect the privacy of educational records. FERPA affords students certain rights with respect to their educational records. These rights include:
Copies of a more detailed policy statement may be obtained at the Registrar’s Office.
All students must apply for graduation.
Students anticipating graduation MUST file a graduation application (whether or not they plan to participate in the commencement ceremony), which is available at the Registrar’s Office or online. There is no fee.
There are three graduation dates per year: January, May, and August. Only one commencement ceremony is held in May. Students wishing to participate in the May commencement ceremony must apply by March 1st.
Students are strongly urged to file their application early in the preceding semester. Students filing early will have a documented review of their credentials and any outstanding coursework to guide them through the registration process.
Students with outstanding obligations to the College will not receive transcripts or a diploma until such obligations have been satisfied. Outstanding obligations may also prevent a student from registering for classes.
Federal law requires that each institution of higher education report the degree completion/transfer rate of the previously entering freshman classes to its applicants and students. (A freshman class is defined as new, full-time degree or certificate students). The Graduation Rate for first-time, full-time students entering the fall 2015 semester was 33%, and the Transfer Rate was 19%.
New Jersey State law requires that all full-time, degree-seeking community college students provide proof of the following immunizations (immunization certificates required):
• 2 doses of the measles vaccine
• 1 dose of the mumps vaccine
• 1 dose of the rubella vaccine
• 3 doses of the Hepatitis B vaccine
• 2 doses of the Meningococcal vaccine (MenACWY) at age 11 and 16 or 1 dose after the age of 16.
Hepatitis B Vaccine
New Jersey State law also requires that all new, full-time, degree-seeking students enrolling at a public or private institution of higher education in this state be vaccinated for Hepatitis B (Three [3] doses5). Students needing to complete the three-dose series will have nine months to provide proof of Hepatitis B immunizations.
Meningococcal Vaccine
As of June 15, 2020, New Jersey State law now requires that all full-time and part-time, degree-seeking students enrolling at a community college of higher education in this state shall be vaccinated for Meningitis ACWY (Two [2] doses at age 11 and 16 or One [1] dose after the age of 16).
Exemptions
Full-time, matriculated students who have not fulfilled all vaccination requirements may be barred from full-time registration after their first semester.
In the event of an outbreak: N.J.A.C. 8:57-4.19 Emergency powers of the Commissioner of Health, please review the policy or contact the Registrar's Office.
Matriculated students are those students who have declared a major and are pursuing courses towards their degree.
Located: Administration Building, B217
Phone: 973-300-2214/2217
Email: registrar@sussex.edu
Office Hours: Monday-Friday: 9:00 am–5:00 pm
The Registrar’s Office handles registration, add/drops, withdrawals, grades, transcripts, enrollment certifications, graduation, transfer credit evaluations, and immunization records.
Registration is the specified time period prior to each semester reserved for students to select their course(s).
Registration is held preceding the fall, winter, spring, and summer semesters (the process involves academic advisement, scheduling, and billing). Registration is held daily, and students may register through the add period of classes (see the Academic Calendar for the exact date each semester).
Students meeting specific requirements may be granted permission by their advisor/counselor to register online through the my.sussex.edu portal.
In order to qualify for in-county status regarding tuition charges, a student is required to present evidence of their permanent Sussex County residence if the move in-county occurs after applying. Residency status is made in the Registrar’s Office, B217.
See Change of Address/Name for more information.
A transcript is the official record of a student’s academic performance. Students may request official transcripts to be sent to other institutions, for scholarships and to employers. Students may also request an unofficial transcript for their personal use. Students can also access their records and print out an unofficial transcript through the password-protected my.sussex.edu portal.
Transcripts can now be sent electronically through the National Student Clearinghouse. Visit sussex.edu/transcript and click on Request Your Transcript. You can complete the request for a transcript on their site. There is a fee for all transcript requests. If you do not want to request your transcript electronically you can request a paper transcript to be mailed. The transcript request form is located on our website. Transcripts cannot be faxed or emailed.
Transcripts are not available on demand. Transcript requests are processed on Tuesday and Thursday each week, students should plan accordingly if there is a deadline that needs to be met.
Students seeking transfer credit should follow the procedure outlined below:
Please see the Registrar’s Office for the complete Transfer Credit Policy.
A student planning to withdraw/drop from Sussex classes must do so in writing. Any student who does not withdraw/drop in writing before the posted refund calendar dates (see Academic Calendar for the exact date each semester) will be liable for payment of full tuition and fees. Failure to attend class does not constitute an official withdrawal. Students may email registrar@sussex.edu from their Sussex email account or withdraw by mail or fax with a request bearing an original signature. The postmark on such written notification will be used to determine the percentage of the refund, if any. Full payment of tuition and fees and an “FN” grade may result if written notification is not provided to the Registrar’s Office.
Withdrawal Forms are available in the Student Success Center and must be filed in the Registrar’s Office.
Prerequisite: a course or courses a student must successfully complete before registering for a more advanced course in the same or related subject area. In many cases, a student must pass a prerequisite course with a grade of C or above before enrolling in a subsequent course.
Corequisite: a course or courses a student must take at the same time or have successfully completed in advance when registering for a particular course.
Concurrent Requisite: two or more courses a student must take at the same time.
