Registration

Add/Drop Courses

Courses may be added only through the first five days of the fall and spring semesters and dropped through the first ten days of the fall and spring semesters, or equivalent time for a summer, short term, and winter term (see the Academic Calendar for the exact dates each semester). Add/Drop days are pro-rated for sessions less than a full fall or spring semester. Students can add and drop courses through the student portal through the first five days of the fall and spring semesters. Students may complete an official Add/Drop form and submit this form to the Registrar’s Office, email from their Sussex email account or withdraw by mail or fax with a request bearing an original signature. The postmark on such written notification will be used to determine percentage of refund, if any. Dropped courses are removed from the transcript and thus do not count towards enrollment, financial aid, deferrals, health insurance, and athletic eligibility.

Students who neglect to follow official procedures and who stop attending classes will be assigned the grade of “FN" at the end of the semester or term. To avoid unnecessary costs and penalties, students are advised to discuss all Add/Drop procedures with their advisor. Students may withdraw from a class during the published withdrawal period but withdrawal procedures must be strictly followed. No refunds are available past the posted refund policy deadline.

Students receiving financial aid must stop in the Financial Aid Office to determine if the drop/withdrawal will have any effect on aid.

Return to Top

 

Auditing Classes

Students may choose to enroll in a course on an audit basis with the understanding that neither a grade nor credits can be assigned to the courses(s) selected for audit. Audit status must be declared in the Registrar’s Office by the tenth day of the semester (see the Academic Calendar for the exact dates each semester). Students attempting to audit a course shall have satisfied all prerequisite requirements for that course on a credit basis unless they obtain a prerequisite waiver from the appropriate division dean or department chair.

All standard tuition and fees are charged for the courses audited. Senior citizens registering for credit courses on an audit basis will be charged tuition according to New Jersey statutory law. Students may not change from credit to audit or from audit to credit status after the tenth day of the semester. Audited courses appear on the student’s transcript with a grade of “AU” and do not satisfy prerequisite requirements or indicate mastery of the subject material.

Additionally, courses taken on an audit basis are not approved for veterans’ training, financial aid, or tuition waivers (with the exception of Sussex employees electing to audit a class as part of the standard tuition waiver benefit). Forms requesting a change from credit to audit status and vice versa are available in the Registrar’s Office.

Faculty members in charge of the course being audited shall be responsible for determining the extent to which auditing students participate in class assignments and other activities.

Return to Top

Change of Address/Name

To affect a change in address, a student can update their address on the my.sussex.edu portal, email registrar@sussex.edu from their student email, or complete a Change of Address/Name Form available at the Registrar’s Office in the Administration Building, B217. Changes of address from out-of-county to in-county requires documentation to prove the in-county address such as a driver’s license, lease, tax document or a voter registration card. All documentation needs to be presented by the tenth day of the semester (see Academic Calendar for the exact date each semester) in order for the tuition to be changed for the current semester.

To affect a change of name, a student must complete a Change of Address/Name for available at the Registrar’s Office in the Administration Building, B217. A change of name requires documentation such as a marriage license, court order, social security card or other legal document which substantiates the change.

Return to Top

Classification of Students

  • Full-time: A student carrying 12 or more credits per semester.
  • 3/4-time: A student carrying 9–11 credits per semester.
  • Half-time: A student carrying 6-8 credits per semester.
  • Part-time: A student carrying 1-5 credits per semester.
Return to Top

 

Confidentiality of Student Records

See Family Educational Rights and Privacy Act of 1974 (FERPA).

Return to Top

 

Course Delivery Methods

Sussex offers the following course delivery methods:

  • In-person Courses: Taught with an instructor and students in a classroom setting at a specified campus location.
  • Hybrid Course: A course with both in-person instruction AND online instruction (students must log in to CANVAS on a computer for part of the course).
  • Online Courses: Provides students with maximum flexibility with their weekly schedule. Proctored exams may be required, either in-person or remotely on camera using Honor Lock services. (Asynchronous).
  • Remote Delivery Courses: A course offered at a specific day and time using technology and live instruction via CANVAS LMS using a computer. May require exams proctored on camera through Honor Lock services. Similar feel to an in-person class experience than online courses. (Synchronous).
  • Remote Hybrid Courses: A course with live instruction (students must log in to CANVAS on a computer for part of the course, and then EITHER an entirely online instruction OR in-person instruction at a specified campus location.
Return to Top

 

Declaration of Major / Change of Major

Students are best advised to select a major at the point of admission; however, a student may select a major or change a major at any point by filing a Declaration/Change of Major form or emailing registrar@sussex.edu from their Sussex student email. Emailed requests should include the following:

  1. Name
  2. Student ID Number
  3. Current Major
  4. New Major
  5. Dual Major – Students who wish to declare 2 majors only.
  6. Did you ever receive a degree/certificate from SCCC? If yes, major and year?
  7. Do you receive any type of financial aid? Yes or No

Students receiving financial aid must have their form approved by the Financial Aid Office. Forms are available online or at the Registrar’s Office in the Administration Building, B217.

Return to Top

Family Educational Rights and Privacy Act (FERPA)

Annually, Sussex County Community College informs students of the FERPA Act of 1974, as amended. This Act was designed to protect the privacy of educational records. FERPA affords students certain rights with respect to their educational records. These rights include:

  1. The right to inspect and review education records within 45 days of the day the College receives a request for access. Students should submit to the Registrar written requests that identify the records they wish to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the Registrar, that official shall advise the student of the correct official to whom the request should be addressed.

  2. The right to request the amendment of the student’s education records that the student believes is inaccurate or misleading. A student should submit a written request to the College official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of their right to a hearing regarding the request for amendment.

    Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

  3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing their tasks.

    A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill their professional responsibility. Upon request, the College may disclose education records without consent to officials of another school in which a student seeks or intends to enroll. Sussex has designated certain information in the education records of its students as directory information for the purposes of FERPA. Directory information will be released at the discretion of the College and without the consent of the student unless the student informs the Office of the Registrar in writing within the first ten class days that any or all such information about him or her is not to be made public without their written consent.

    The following is considered directory information at Sussex: name, address, major, sports participation, height and weight of the sports team members, dates of attendance, full or part-time enrollment status and degrees, honors and awards received. Information will be made available to the parents of a student only when written permission is received from the student.

  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Sussex County Community College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

    Family Policy Compliance Office, U.S. Department of Education 400 Maryland Avenue, SW,
    Washington, DC 20202-4605

Copies of a more detailed policy statement may be obtained at the Registrar’s Office.

Return to Top

 

Graduation

All students must apply for graduation.

Students anticipating graduation MUST file a graduation application (whether or not you are planning to participate in the commencement ceremony) available at the Registrar’s Office or online. As of January 2022, there is no fee.

There are three graduation dates per year, January, May, and August. Only one commencement ceremony is conducted and that is held in May. All students wishing to participate in the May commencement ceremony must apply by March 1st.

Application Deadlines:

  • January Graduation: Apply by December 1st
  • May Graduation: Apply by March 1st
  • August Graduation: Apply by July 1st or March 1st if wishing to participate in the May commencement ceremony

Students are strongly urged to file their application early in the preceding semester. Students filing early will have a documented review of their credentials and any outstanding course work to guide them through the registration process.

Graduation Requirements:

  • Students are subject to the academic requirements set forth in the catalog/check sheet in use during the year they entered the College with a declared major. When a student declares or changes their program/major the requirements of the program/major that are in effect at that time will apply, as set forth in the College Catalog.
  • Students will be invited to the May commencement ceremony of the year they apply. Students who apply late may miss the opportunity to participate in the May Commencement Ceremony. Students participating in the May Ceremony will become graduates upon successful completion of all program requirements.
  • Degree candidates are required to satisfy all prerequisites courses.
  • You must complete all required course work with no less than a cumulative 2.0 average.
  • You must fulfill all graduation requirements including the Foundations for Success and the Capstone Course for their program.
  • Students should check with their respective advisors or the Student Success Center to determine specific responsibilities.

Students with outstanding obligations to the College will not receive transcripts or a diploma until such obligations have been satisfied. Outstanding obligations may also prevent a student from registering for classes.

Graduation/Transfer Disclosure

Federal law requires that each institution of higher education report to its applicants and students the degree completion/transfer rate of the previously entering freshman classes. (A freshman class is defined as new, full-time degree or certificate students). The Graduation Rate for first-time, full-time students entering the fall 2015 semester was 33% and the Transfer Rate was 19%.

Return to Top

 

Immunization Requirements

New Jersey State law requires that all full-time community college students provide proof of the following immunizations (immunization certificates required):

• 2 doses of the measles vaccine
• 1 dose of the mumps vaccine
• 1 dose of the rubella vaccine
• 3 doses of the Hepatitis B vaccine
• 2 doses of the Meningococcal vaccine (beginning with Fall 2020 incoming students)

Students whose religious principles prohibit injections may request a religious exemption; an essay of explanation is required. Students may request a medical exemption if the vaccine is medically contraindicated; a statement by a licensed physician is required. Full-time, matriculated students who have not fulfilled all requirements may be barred from full-time registration after their first semester.

More Information

Return to Top

 

Matriculated Students

Matriculated students are those students who have declared a major and are pursuing courses towards their degree.

Return to Top

Registration/Registrar's Office

Located: Administration Building, B217
Phone: 973-300-2214/2217
Email: registrar@sussex.edu
Live Chat

Office Hours: Monday-Friday: 9:00 am–5:00 pm

The Registrar’s Office handles registration, add/drops, withdrawals, grades, transcripts, enrollment certifications, graduation, transfer credit evaluations, and immunization records.

Registration is the specified time period prior to each semester reserved for students to select their course(s).

Registration is held preceding the fall, winter, spring, and summer semesters (the process involves academic advisement, scheduling, and billing). Registration is held daily, and students may register through the add period of classes (see the Academic Calendar for the exact date each semester).

Students meeting specific requirements may be granted permission by their advisor/counselor to register online through the my.sussex.edu portal.

Return to Top

Residency Requirement

In order to qualify for in-county status regarding tuition charges, a student is required to present evidence of their permanent Sussex County residence if the move in-county occurs after applying. Residency status is made in the Registrar’s Office, B217.

See Change of Address/Name for more information.

Return to Top

Transcripts

A transcript is the official record of a student’s academic performance. Students may request official transcripts to be sent to other institutions, for scholarships and to employers. Students may also request an unofficial transcript for their personal use. Students can also access their records and print out an unofficial transcript through the password-protected my.sussex.edu portal.

Transcripts can now be sent electronically. Visit the National Student Clearinghouse site and you can complete the request for a transcript. There is a $5.50 fee for all transcript requests. If you do not want to request your transcript electronically you can request a paper transcript to be mailed. The transcript request form is located on our website. Transcripts cannot be faxed or emailed.

Students should plan on three to five (3-5) working days for processing since transcripts are not available on demand. However, no transcripts will be sent for any student with an outstanding obligation to the College.

Return to Top

Transfer Credit Procedure

Students seeking transfer credit should follow the procedure outlined below:

  1. A student wishing to transfer credits to Sussex must submit an Application for Admission with a declared major have official transcripts from previous colleges sent to the Registrar’s Office, and be registered for classes. Upon registration, an official evaluation will be done and a report will be sent to their Sussex email.

  2. Sussex will accept a maximum of 50% of the credits required for a degree (AA, AS or AFA) or certificate or up to 39 credits for an AAS degree for credits earned at other institutions, by experiences and/or by examination (CLEP, AP, or Challenge) in order to complete requirements for a degree from Sussex. If science and computer courses are older than eight (8) years, students will be required to repeat them. (For the PCCC Nursing Program there is a five-year limit on sciences, from the date of the course completion.)

  3. These credits will be entered in the Credits Earned column of the transcript and will not affect a student’s quality-point average.

  4. Transfer credits earned at other institutions are entered on the transcript only after a student has been accepted and matriculated in a curriculum.

  5. A minimum grade of “C” or its equivalent is required for transfer credit to be applicable to a student’s certificate or associate degree curriculum.

  6. Special accredited courses and other training will be evaluated (i.e. Ponsi, banking, ACE, military) on an individual basis.

  7. International students must have their foreign transcripts translated and evaluated into US equivalents by a National Association of Credential Evaluation Services (NACES) member.

 

Please see the Registrar’s Office for the complete Transfer Credit Policy.

 

Return to Top

Withdrawal From Classes

A student planning to withdraw/drop from Sussex classes must do so in writing. Any student who does not withdraw/drop in writing before the posted refund calendar dates (see Academic Calendar for the exact date each semester) will be liable for payment of full tuition and fees. Failure to attend class does not constitute an official withdrawal. Students may email registrar@sussex.edu from their Sussex email account or withdraw by mail or fax with a request bearing an original signature. The postmark on such written notification will be used to determine percentage of refund, if any. Full payment of tuition and fees and an “FN” grade may result if written notification is not provided to the Registrar’s Office.

Withdrawal Forms are available in the Student Success Center and must be filed in the Registrar’s Office.

Return to Top

Prerequisites and Other Course Requisites

Prerequisite: a course or courses a student must successfully complete before registering for a more advanced course in the same or related subject area. In many cases, a student must pass a prerequisite course with a grade of C or above before enrolling in a subsequent course.

Corequisite: a course or courses a student must take at the same time or have successfully completed in advance when registering for a particular course.

Concurrent Requisite: two or more courses a student must take at the same time.

Return to Top